Facilities Management Services

What’s happening in the world of critical and renewable energy? Check out the latest R&D updates from researchers in the energy industry. Learn from experts on how these advancements could influence future strategies for facility management.

Smarter ‘Smart' Windows Promise Gains

Imagine a smart window that not only generates electricity, but also delivers 30 percent more energy savings than a common smart window currently on the market.

The technology to achieve this efficiency now exists, according to Advanced Science. It functions as a “dual-band selective solar harvesting (SSH)” window.

This innovation represents “the first integration of transparent photovoltaic and transparent solar absorber into a window,” the researchers claim.

Describing the problem that SSH helps solve, they write: “Smart windows can selectively regulate excess solar radiation to reduce heating and cooling energy consumption in the built environment. However, the inevitable dissipation of ultraviolet and near-infrared into waste heat results in inefficient solar utilization.”

While outperforming existing smart windows, SSH windows could also deliver more than 60 percent in annual HVAC energy savings compared to normal windows.

“Additionally,” the researchers write, “the SSH window generates electricity that accounts for up to 19.1% of its annual energy saving amount.”

A team based in Hong Kong produced the findings.

Facility Services Takeaway

“The SSH window offers exciting potential for the future of smart building technology,” says Randy Gregorcyk, Director of Program Development at PRIDE Industries.

“This is truly exciting tech. Significantly lowering HVAC energy consumption while generating electricity would be a huge win for integrated facility services. We look forward to following this innovation as it progresses from research into commercial development.”

energy management
Image: Concept of the selective solar harvesting (SSH) window. a) Glass -encrusted high-rise buildings. b) Schematic of the SSH window showing the transparent photovoltaic (TPV), transparent solar absorber (TSA), and flowing air system. Schematic of the c) TPV part and d) TSA part. Credit: Hong Kong University of Science and Technology, Advanced Science, Creative Commons License CC BY 4.0

Solar Panels: Swap Lithium, Save Energy

As sources of renewable energy, solar panels offer many benefits to facility management.

They can help organizations:

  • Lower energy bills
  • Reduce carbon footprint
  • Earn tax credits or rebates

Yet, solar panels can still become more efficient—and a breakthrough discovery has recently been made on this front.

At present, solar panel cells are typically coated in lithium. Over time, however, energy loss can occur as lithium absorbs water.

An organometallic compound called ferrocene could offer a better solution, researchers from the University of Surrey report.

Ferrocene “significantly improves efficiency and stabilizes the drop in energy that all solar panels have over time,” postgraduate researcher Thomas Webb tells Tech Xplore.

Ferrocene is also cheaper to produce and solves the water absorption problem, Webb adds.

While silicon cells remain efficient, they are costly to produce, said researcher Dr. Wei Zhang. Perovskite materials are “the next generation of photovoltaic technologies,” Zhang says.

“There is still a long way to go to ensure these can be implemented on a mass scale,” Zhang says, “but with these results, we are a generous step closer to making this a reality.”

Facility Services Takeaway

“This research offers an intriguing glimpse into the evolution of renewable energy systems. By working to improve the chemical composition of solar panels, these researchers go beyond the mechanics of solar panel design,” says Jim Schafer, Director of Project and Energy Services at PRIDE Industries.

“On a related note, existing technology can help windows automatically tint or lighten based on sunlight. This improves HVAC loads and lowers carbon footprints.”

“All in all, it’s fascinating to follow the progress of this interdisciplinary research. And it’s important for facility directors to keep their organizations apprised of these developments, so that they can be ready to take advantage as new technology hits the market.”

two people inspecting solar panels

Exploring a Solution for Energy Storage

A shortage of grid-scale energy storage requires innovation.

One solution could involve thermally regenerative ammonia batteries. Researchers at Penn State have created a process that makes these batteries more affordable and stable.

“We can use ammonia as an energy carrier to harness waste heat and recharge some battery chemistries,” says Derek Hall, assistant professor of energy engineering.

“But previous battery chemistries used metallic zinc or copper electrodes, which had major setbacks in terms of electrode stability. What we did was replace these deposition-based reactions with a novel copper complex chemistry to solve a lot of the major problems facing previous researchers.”

The innovation could improve the process of converting low-grade waste heat into energy. At present, facility managers have few viable options when it comes to producing energy from rejected or escaping waste heat.

“If developed, battery chemistries like these can help address our growing grid-scale energy storage problem by harnessing these massive unused waste heat sources,” Hall says.

The research team will next explore possible integration into a thermal energy system. They will also scope the physical footprint required to produce power and energy.

Facility Services Takeaway

“From a facilities perspective, we’re continuously looking out for new technology that can help with decarbonization. At the same time, it needs to be economically viable. This has the potential to meet both of those objectives,” says Tim Vanover, Director of Business Development at PRIDE Industries.

“If it becomes commercially available, this technology could be retrofitted into existing infrastructure. That would also be good news.”

Ultimately, facilities managers would be responsible for considering whether to change tech.

“It would fall on the individual facility manager to implement these measures in their own facilities,” Schafer says. “Of course, this would have to make economic sense, with a reasonable return on investment.”

Let’s Talk Business

Want to increase the energy efficiency of your organization? Our integrated facility services team can guide you through the process. Contact us today.

“All of these contributions help facilities managers continue to make the ever-important case for organizations to seriously consider prioritizing renewable energies.”

Want to elevate your critical and renewable energy expertise? Check out these upcoming opportunities renewable energy events to discover the latest trends, best practices, and more.

This tradeshow serves professionals from the United States and Latin America. In addition to networking, attendees can earn education credits at The Energy Expo Education Day. Learn more.

Connect with peers and professionals from across the solar power industry. Find out about the latest solar-based products and services, and explore key updates affecting the industry. Learn more.

Facility decision-makers can meet energy suppliers, regulators, and engineers at this event. Renewable energy, storage, and related topics will be presented. Learn more

This event offers workshops for government employees and federal contractors who specialize in water or energy. Delivered by industry leaders, the sessions can help fulfill legislative training mandates. Learn more.

Join industry leaders in discussing how to achieve net-zero energy targets. Find out how to assess market risks and select various partners from the energy industry. Learn more

Water industry professionals take note: This conference offers a certificate of completion that can be applied to Professional Development Hour (PDH) credits. Technical tours will also be offered. Learn more.

Building a high-performing energy conservation model takes long-term commitment. As a federal agency specializing in procurement, General Services Administration (GSA) shows how sustainable progress can be achieved.

Federal agencies must meet or exceed key targets for energy conservation. In terms of overall energy usage, this includes a minimum of 7.5 percent renewable electricity.

GSA, a longtime customer of PRIDE Industries, outperforms in this category and others.

In 2020, GSA achieved an 11.1 percent performance rating for renewable electricity, according to the OMB Scorecard for Efficient Federal Operations and Management.

The scorecard contains the most recent assessment for GSA’s operational efficiency. GSA demonstrated a range of improvements over the prior year. These include energy diversification measures.

Among the highlights:

  • Petroleum fuel use in covered fleet fell by more than 40 percent
  • Energy intensity (Btu/GSF) dropped by 4.3 percent
  • Potable water intensity decreased by 7.9 percent

The scorecard also revealed 2,250 annual British thermal units (Btu) saved per $1 of investment.

Discover more of GSA’s performance ratings from the FY 2020 OMB Scorecard.

Sustainable Maintenance at GSA PBS Sites

In addition to operational sustainability, preservation of historic sites is also key for GSA Public Buildings Service (GSA PBS).

GSA PBS helps other federal agencies access “workspace and furnishings at best value to the American taxpayer,” according to gsa.gov.

In New Orleans, for example, GSA PBS manages four historic sites. These include the:

  • Hale Boggs Federal Building
  • U.S. Custom House
  • John Minor Wisdom U.S. Court of Appeals Building
  • Edward Hebert Federal Building

These sites equate to more than 1.5 million square feet of office space.

Every day, each location requires comprehensive cleaning. Porcelain and metal surfaces must be polished, trash removed, windows washed, floor surfaces maintained, etc. Even the atrium plants need to be wiped.

The requirements are vast, and the solutions must be sustainable.

To deliver high standards of maintenance, GSA PBS partners with PRIDE Industries. Ensuring best-in-class service delivery, the team provides CIMS-Green Building custodial and grounds services.

The onsite team includes dozens of people. Of this group, 90 percent have a disability and perform their work with excellence within the AbilityOne Program. AbilityOne helps people with disabilities find employment by working for nonprofit agencies that sell products or services to the U.S. government.

“The PRIDE Industries partnership with GSA PBS exemplifies an incredible social mission in action,” says Matt Durkovich, Director of Business Development for Government Services.

“Individuals from all backgrounds can contribute towards our customer’s mission, while realizing their true potential and leading more independent lives. This helps normalize the inclusion of people with disabilities, throughout the workplace.”

As professionals, the team members are highly skilled at providing essential sanitization services. They use sustainable cleaning products manufactured to the standards of the EPA’s Safer Choice program. Created by PRIDE Industries, the ecofriendly products contain no ammonia and no phosphates, and are biodegradable.

When using these products onsite, organizations can earn points towards Green Cleaning Products and Materials Credit, which is required for LEED certification.

Operational Cost Benefits from LEED Certification

GSA PBS has since achieved LEED certification at two more sites: the Potter Federal Courthouse, in Ohio, and the Richard Sheppard Arnold Courthouse, in Arkansas.

Both are listed on the National Register of Historic Places.

The process of achieving LEED certification plays an important role in reducing operational costs. It also helps minimize the building’s carbon footprint.

“LEED certified buildings save money, improve efficiency, lower carbon emissions and create healthier places for people,” according to the U.S. Green Building Council, which provides the certification.

“(LEED buildings) are a critical part of addressing climate change and meeting ESG (environmental, social, and governance) goals, enhancing resilience, and supporting more equitable communities,” the council says.

VSP logo
Image: The U.S. Green Building Council awards Leadership in Energy and Environmental Design (LEED) certification.

“The PRIDE Industries partnership with GSA PBS exemplifies an incredible social mission in action.
Individuals from all backgrounds can contribute towards our customer’s mission, while realizing their true potential and leading more independent lives.”

Recycling: Key to a Successful Energy Conservation Model

Alongside sustainable cleaning protocols, recycling has also been instrumental to the energy conservation model of GSA PBS.

In 2016, a federal mandate required all federal properties to recycle at least 50 percent of their waste. GSA PBS leaders at the New Orleans sites had three years to achieve this goal.

As partners, the team from PRIDE Industries designed a new on-site recycling system. They also met in person with building users to deliver education on recycling.

These GSA PBS sites now recycle 90 percent of waste. As a conservation measure, the ability to produce goods from recycled materials helps save critical energy.

“If we’re going to do it, we may as well go as high as we can,” says David McNeese, Regional Operations Manager at PRIDE Industries, who helped lead the project.

Let’s Talk Business

Want to increase the energy efficiency of your organization? Our integrated facility services team can guide you through the process. Contact us today.

“If we’re going to do it, we may as well go as high as we can. ”

Since the pandemic, variable occupancy has become a key issue for building optimization. Yet, operations and maintenance leaders recognize that fluid occupancy levels can occur for many reasons.

Some are short-term—for example, when severe weather strikes—while others can last longer.

Let’s consider a range of contexts that can drive variable occupancy.

Unplanned Situations

Business continuity often requires a flexible approach on short notice. If a lightning strike wipes out power, employees may be safer and more productive working from home. Or, if major roadworks or a traffic accident causes delays in getting to work, the organization may suggest remote working.

People Considering Retirement

When employees are considering whether to take retirement or extend their service, a soft approach can help encourage them to continue working. This can be especially beneficial in job markets with large numbers of vacancies and low levels of qualified candidates. A retention-based approach can also help enable access to niche skill sets.

Diversity Retention

Working parents (mothers, in particular) and people of color are among those who say that rigid work policies are likely to drive attrition, according to the Future Forum Pulse Report. Flexible locations and scheduling can benefit the retention of a diverse workforce.

Employees with Disabilities

Employees in this talent pool may need additional support during a health crisis. A flexible work pattern can help people with disabilitiesand their familiesfeel safe about returning to work. 

team members working
Engineers, including a prosthetic limb user, collaborate at a computer.
Photo by ThisisEngineering RAEng on Unsplash

Perhaps your organization has committed to flexible working. Perhaps it plans to explore new policies. Either way, your expertise will help ensure the organization generates maximum value and flexibility from facilities management.

As a facilities manager, you can help the workplace be ready to flex up or down. Read on to discover some of the key areas of consideration for managing variable occupancy in an optimized building.

Schedule Optimization

From an operations perspective, running a building involves a strong budget management component. The cost of running a building becomes higher as occupancy decreases—particularly if all other building systems remain unchanged.

Once you’re able to anticipate and monitor expected usage, you can make cost-saving adjustments to essential building systems. You’ll be in a stronger position to estimate daily occupancy if you use desk-booking technology.

Anticipate how many people will be using the space at any given time by using scheduling software. This allows users to book desks and office space in advance. Based on this information, you can then choose not to energize certain parts of the facilities that won’t be in use.

Energy Management

With a clear understanding of scheduled occupancy, you can then optimize energy usage around the building. This includes heating and cooling—and even irrigation, as well.

Smart technology lets you monitor energy consumption on a local basis.

If your building accommodates 100 people on two floors, but only 50 people will be in the office, you could minimize or turn off energy usage on the second floor. Let your colleagues know this floor will not be in use, in line with the organization’s environmental commitments.

Smart tech systems also let you check whether doors are opened or closed. During a severe weather situation, or other active situation, you should be able to respond quickly and remotely.

Air Quality

Which parts of the building will be in active use today? How you can ensure optimal filtration levels? Facilities managers must plan ahead for the number of staff on site each day and what zones they will occupy. You can then use technology and controls to adjust local airflows. This aspect of building optimization helps ensure a safe environment for all occupants.

Work Order Software

Offering utmost flexibility, smart spaces allow you to monitor local usage and respond to urgent issues from anywhere in the world. Work order software allows users to report issues. The facilities team can then create and triage tickets based on incoming requests.

As an example, thermostats can be managed remotely via work order-based software. You can also respond to reports of faulty equipment.

Variable Occupancy and Building Optimization

Organizations must be flexible enough to support evolving needs. From navigating a pandemic or short-term situation, to planning the next stage of growth, many scenarios can lead to fluid occupancy levels.

With the right planning and communication, a flexible approach to variable occupancy can benefit workers, while helping deliver on wider business objectives.

Well-designed plans for variable occupancy can help:

  • Retain top talent
  • Achieve diversity goals
  • Act on environmental commitments

Give your organization a competitive advantage by optimizing buildings for variable occupancy.

Let’s Talk Business

Want to partner with an organization whose safety record is 30% better than average, compared to OSHA incidence rates? Contact us today.

Acknowledge the role your colleagues play in helping conserve energy. Send a note of thanks via chat, email, or by posting a note on the Intranet. Use your smart tech to measure and communicate how much energy they’ve helped save.

As a facilities leader, you help the organization navigate change. These days, that remit could include returning to the office.

While this may seem straightforward, be prepared. Facilities management post-COVID will likely play a key role in retaining talent.

Hybrid or home-based work models took off with the pandemic, with research showing a sustained preference for flexibility.

Among workers whose jobs can be performed at home, three in five professionals continue to work from home, according to February data from the Pew Research Center.

Yet, in many workplaces, executive leaders want to entice workers back to the office. With your knowledge of facilities management post-COVID, you’ll be an important voice in that conversation.

There’s much at stake. The battle to retain talent, particularly at non-executive level, requires a strategy that recognizes fundamental concerns about health and safety. This is perhaps the most critical value-add you can bring to post-pandemic strategic planning.

According to the Future Forum Pulse Report published in October of 2021:
  • Only 17% of non-executives, currently working full-time remote, support a full-time return to the office.
  • In comparison, 44% of executives in the same situation favor a full-time office return.
  • Nearly 70% of CEOs are leading the return-to-office planning process, compared to just 3% of HR chiefs. This underscores a business-critical context.
Returning to work statistics
Source: Future Forum Pulse, conducted July 28 to August 10, 2021. Number of respondents = 10,569. Sample sizes by country: USA (5,339), Australia (1,060), France (1,049), Germany (1,050), Japan (1,047), and the UK (1,024)

So, how can you prepare for these conversations, and what actions should you recommend to the business?

From start to finish, keep the focus on health and safety. With that approach, you can help reassure employees of their safety, while fostering a more enjoyable workplace.

Discover three actions you can take to strengthen your organization’s return-to-office strategy.

1. Incorporate Smart Spaces into the Workplace

In the post-pandemic world, higher standards of health and safety must be seen and experienced. Smart spaces make this possible, and they can be incorporated at many touchpoints.

Let’s start with building controls. Smart technology adds greater levels of flexibility throughout the workplace, helping leaders flex up or down in response to fast-changing business needs.

“Smart technology for building controls is really essential,” says Tim Vanover, a 30-year veteran of the facility service industry and Director of Business Development at PRIDE Industries.

 

“If we have 40 people coming back to work tomorrow, how do we ramp up quickly, adjust airflows, and make sure their work environment is ready? Similarly, how do we communicate critical information with hundreds or thousands of people in real time?”

To address this challenge, facilities managers can communicate with the entire organization via work-order platforms. These platforms create triggers that send messages at scale.

“For example, you may want to communicate that the first two floors of a building have been sanitized,” says Randy Gregorcyk, Operations Director and Program Development Director at PRIDE Industries. “A work-order platform can send everyone an update via Teams, Slack, or another software stack.”

Timely, frequent communications play a vital role in boosting employee satisfaction.

2. Optimize for a Hybrid Work Model

More than 75% of companies have chosen to adopt a hybrid working model, according to research by Envoy, published in April. As such, facilities managers must be equipped to support the diverse needs of local and virtual workers, with people regularly switching between groups.

Always ensure that employees know what to expect before they get to the office. Providing sufficient information reduces anxiety and fosters a much-needed sense of structure and routine.

Desk-booking software can help. Colleagues can conveniently book space in advance, thanks to simple scheduling software. Known as office hoteling, organizations benefit by maximizing existing space on a day-to-day basis.

“Flexible office designs, paired with below-average occupancy, also allow for extra distance between workstations, as needed,” Gregorcyk says.

 

“And, with fewer workstations required, organizations can also achieve cost savings to the tune of about $8,000 per workstation, per year.”

You should also ask about how they have updated their methods, policies, or best practices, in light of the pandemic.

“Facility services leaders must always be able to respond quickly, keeping visitors and employees informed and comfortable... particularly when the goal is to entice workers back to the office.”

3. Select Strategic Partners with Solid Records

Many organizations choose to outsource aspects of facilities management post-COVID. As part of this process, you should request information from possible vendors about their health and safety record.

You should also ask about how they have updated their methods, policies, or best practices, in light of the pandemic.

“All of these details can be used to evaluate potential partners. Shortlist vendors who show the ability to help your business level-up its own practices and procedures,” Vanover says.

Once you’ve identified key partners, communicate positive updates about each milestone that improves your organization’s performance. Work with your internal communications team, or PR department, to spread awareness. Encourage employees to celebrate shared successes.

The Bottom Line: Show Workers You Care, Every Day

As a facilities leader, you can help set a gold standard for trust between employee and employer.

Your ability to engage with and serve employees matters, particularly when designing plans for facility management post-COVID.

Whether it’s how quickly you resolve a complaint, or your ability to identify which parts of the building should be cleaned most frequently, these metrics send strong signals. They underscore that the office is a good place to work. It is consistently reliable, safe, and comfortable.

Now, how good is that?

Keep the message simple. Say it often. And back it up with proactive, reassuring actions.

Let's Talk Business

Want to partner with an organization whose safety record is 30% better than average, compared to OSHA incidence rates? Contact us today.

“By working together to implement new best practices, you can achieve significant improvements for health and safety.”

Want to elevate your operations and maintenance expertise? Check out these upcoming opportunities to discover the latest trends, best practices, and more.

What impact does strategy have on operational activity? How do you differentiate between organizational and operational competencies? This course offers key insights. Learn more. 

This course covers “strategic insights into vertical integration, outsourcing, product strategy, supplier management, process technologies, capacity and risk management, and global networks.” Learn more. 

This trade show and educational conference welcomes professionals who oversee the management, operations, maintenance, renovation, and construction of non-residential buildings. Learn more. 

Industry practitioners are invited to join researchers and educators in discussing the most recent innovations, trends, and challenges from advanced operations management. Learn more.